Who can apply?

You can apply for an Erasmus+ practical training grant for practical training in a EU-country, United Kingdom (at least still 2020-2021), Iceland, Norway, Liechtenstein, Turkey or former Yugoslav Republic of Macedonia.

Erasmus practical training abroad is supervised and administered in the same way as practical training done in Finland, i.e. by the Degree programmes. The International Affairs at Student services in C3 can help you with your Erasmus grant application when you already have found an internship. Please read the information on this page carefully!

Rules and requirements

The minimum duration for Erasmus practical placement is 2 full months (60 days, e.g. 10 March - 9 May) and a student can participate in Erasmus+ student exchange and/or work placement up to a maximum of 12 months in each study level (bachelor/master/doctoral).

The practical training is to be carried out during an Erasmus agreement period, which starts every year on June 1 and ends on September 30 the following year (e.g.1.6.2019-30.9.2020, 1.6.2020-30.9.2021). With other words, you cannot get Erasmus grant for a practical training if you would start working in May and end working only in October. However, if you would start in June and end in October, or alternatively start in May and end in September, it would be fine.

You have to be registered as present at Arcada and the practical placement needs to be fully recognized by your degree programme. 

Minimum number of working hours/week: 30

Host organisations for practical training may be enterprises, research centres and other organisations. EU organisations are however not accepted.

Rolling application

There is a rolling application process with no specific deadlines. The selection is based on a first come first served basis. Most likely there will be funding available for all interested in going on Erasmus practical training abroad. Please feel free to contact Erasmus Coordinator Annika Keskinen (international@arcada.fi) before you start the application process to make sure that funding is still available.

Grant amounts

Erasmus+ grants for practical training are based on the duration of the practical training in days and on the host country.

  • Countries with higher living costs:
    Denmark, Iceland, Ireland, Lichtenstein, Luxembourg, Norway, Sweden, United Kingdom
    • Academic year 2019-2020 (1.6.2019 - 30.9.2020): 540€/month
    • Academic year 2020-2021 (1.6.2020 - 30.9.2021): 620€/month (general grant amount 470€/m + additional grant for practical training 150€)
  • Countries with lower living costs: 
    Austria, Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Estonia, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, Former Yugoslav Republic of Macedonia
    • Academic year 2019-2020 (1.6.2019 - 30.9.2020): 480€/month (also Serbia)
    • Academic year 2020-2021 (1.6.2020 - 30.9.2021): 570€/month (general grant amount 420€/m + additional grant for practical training 150€)

Erasmus+ special needs support

You can apply for exchange even if you have a disability or special needs. You should contact the international coordinator at Arcada in good time before the application deadline so that we can start the arrangements in time. To ensure that students with special needs can take full advantage of the Erasmus exchange, the Erasmus+ programme offers extra funding for students with disabilities. You may be entitled to extra funding if you have a severe disability, illness or other exceptional special needs that will cause extra costs during your exchange. You can find more information about the support for students with special needs on The Finnish National Board of Education's website (in Swedish and Finnish) and on the website of the European Commission.

Erasmus+ additional grant for students with one or more children

Students who have underage children and will go on Erasmus exchange can get an additional family support grant (200euros/month) for exchange studies (instead of the top-up grant 150€ for practical training as you can only get one additional grant). The additional grant can be granted even if the child or children stay in Finland. If you want to apply for additional family support grant fill in this application form for additional grant and hand it in together with your Erasmus Grant Agreement to the international coordinator.

 

 

Before the practical training period:

Forms and registration

Step 1: Fill in your Learning Agreement for Traineeship and get the form signed
  • Learning Agreement for Traineeship 2019-20 (in case you start working before 1 June 2020)
  • Learning Agreement for Traineeship 2020-21 (in case you start working 1 June 2020 or later)
    (Find forms further down the page)

Instructions: Save the Learning Agreement on your computer. When you have filled in all parts that you can fill in, it is time to collect the information that you still need in order to complete the agreement. Contact the employer and the teacher responsible for practical training with your questions. Ask the employer for information regarding the receiving organisation, proposed mobility programme and insurances. It is important that the teacher responsible for the practical training will approve the amount of ECTS you will get when fulfilling the practical training. Make sure that all parts of the agreement (see the model agreement) are filled in before sending the agreement for signature to the employer and the teacher responsible for practical training. If you want, you can ask Annika Keskinen to check your agreement before sending it further. Contact Annika through international(a)arcada.fi also if you have any questions about the form.

When  everyone (you, the employer and the teacher responsible for practical training) have signed the agreement, you should upload a PDF version of it when you register your planned practical training abroad in our mobility database. See step 2.

Step 2: Register your practical training in our mobility database MoveON

Register your planned practical training abroad and upload your signed Learning Agreement well in advance before the start of your internship! You can fill in the form at your own pace. Remember to click submit when ready. Do the registration preferably around one month before the start of your internship. In case you have any questions or if you will not be able to submit your registration one month before the start of your internship, please contact Annika Keskinen (international[a]arcada.fi) or stop by at our office in C3 (room 353) during our consultation hours Tue-Thu at 10.00-12.00. Other times upon agreement.

Step 3: Erasmus+ Grant Agreement

After you have registered your planned practical training abroad and uploaded your Learning Agreement, the grant agreement is generated. Your grant amount is calculated and the information is entered into the agreement before you receive it for completion and signature.

 

Other useful information

Students participating in  Erasmus+ practical training must carry out an Erasmus+ Online Linguistic Support (OLS) online language assessment in the main language of work before the practical training period (with the exception of native speakers). The online language assessment takes approximately 40 minutes and it assesses participants' language skills in listening, reading and writing, You will receive an email with username and password to the language test after you have handed in your signed Learning Agreement to international affairs. Based on your language proficiency you may have the opportunity to follow an online language course in the OLS platform either in the working language and/or in the local language (if included among the languages ​​that offer courses) before and during your mobility period. You can find more information about OLS language assessment and language courses below. In addition, after the exchange, you can do a second language test to see if your language skills have improved. The second test is voluntary starting from the academic year 2020-21.

Erasmus+ Online Linguistic Support

User guide for Language Assessment

User guide for Language Course

Read the document Erasmus Student Charter!

Before going abroad, discuss the requirements for a practical training report for your study programme with the teacher responsible for your practical training.

The grant will be paid in two separate parts. 80 % of the grant will be paid within 45 days after the agreement has been signed. The remaining 20 % will be paid when you have handed in your Transcript of Work, filled in EU Survey and when your credits have been registered and you have informed International Coordinator about it.

During your practical training

Ask your employer to fill in and sign your Transcript of Work (Find forms further down the page).

After the practical training period:

Send a copy of the  Transcript of Work to international[a]arcada.fi

Send a copy of the same "Transcript of work" and the practical training report (that the teacher responsible for the training requires) straight to the teacher who then will register your credits.

Fill in the EU Survey form that will be sent to you electronically.

Take the second OLS language assessment.

Remember to notify the international coordinator when your credits have been registered in ASTA!

All of the above needs to be done ~ 1 month after a finished practical training period. However, if your practical training period finishes in June-August, your deadline is the 21st of September the same year.

Forms